Conference Poster Guidelines

In addition to the traditional competitive and interactive papers, we welcome posters to any of the conference tracks to be presented in a dedicated poster session. The poster session at EIBA 2025 is designed to push early-stage work towards high-impact contributions.

Here presenters will exhibit the poster they prepared in a large poster hall where all conference participants have the chance to walk by and engage in a fruitful conversation.

Additionally, and to provide the best possible experience to poster presenters, we have secured a large number of senior scholars who agreed to give feedback during the poster session.

There will be no activities parallel to the poster session. This means many additional scholars will be interested in discussing your ideas.

Participants who will present their poster at this session will receive a regular attendance mention in the conference booklet and are considered “active participants”. The abstracts of presented posters will be published in the conference proceedings.

 

The submission deadline for posters is September 1, 2025. All poster submissions are to be made to the poster track in the submission system. This includes posters based on papers initially rejected as competitive or interactive submissions (please remember to re-work your submission to follow the poster guidelines). Submissions must conform to the following guidelines:

  • The submission format for posters is extended abstracts of maximum 1,500 words (including references and other appendices). Submissions exceeding this threshold will be rejected without exception.
  • Additionally, in the submission system, you will be asked to summarize your poster in a short submission abstract (max 200 words). While this seems redundant, it is a prerequisite for the EIBA proceedings in which all poster abstracts will be published as well.
  • Please make sure you remove ALL information, which might reveal your identity, from the extended abstract.
  • All extended abstracts should be submitted in PDF format.
  • Please make sure the extended abstract outlines the research gap, its relevance, the theoretical basis, intended method, and (if existing) preliminary results.

Please note that posters should be submitted as extended abstracts, as detailed above. We do not review ready posters, only extended abstracts

Preparing your poster

In general, posters should be self-supporting. The presenter should only need to supplement or discuss particular points of inquiry. Make sure your poster is structured logically, from top to bottom or with a similar easy-to-follow logical structure. Please remember that people with diverse backgrounds and differing interests may be viewing your poster at the same time. Try to be as concise and brief as possible. Illustrations, graphics, and figures greatly increase readability. Make use of them extensively and minimize narrative and long paragraphs. Bullet lists are also a concise and effective way to communicate a series of points.

An excellent poster is designed to:

Attract attention,
Provide a concise overview of the key points of your work, and
Initiate discussion.
The following steps are good practice in preparing a poster. Following them will help you get the most out of the poster session at EIBA, particularly if this is the first time you are participating in such a session:

Create several initial sketches of the poster layout,
Choose the best layout and make a full-size draft (e.g. on a whiteboard),
Have colleagues or peers give feedback on the poster draft,
Design the final version and review the digital version using a projector, and
Remember to print the final version in high quality.
Please note that it is the authors’ responsibility to put the poster up in the designated poster area at EIBA (and take it down at the end of the session).

Content and layout

Please make sure the poster you bring to Helsinki fulfills the following criteria:

The poster size is A0 (841×1189 mm),
The poster is printed in portrait (not landscape) format,
All text on the poster is in English,
The print of the title, authors, and affiliations is approximately 3 cm, 2 cm, and 1 cm tall, respectively,
The poster contains contact information for the main author,
All materials on the poster are easily readable from more than 1 m away

Presenting your poster

Poster authors are responsible for printing and bringing their posters to Helsinki as well as putting them up in the designated area during the poster session. We have listed potential local printers and approximate prices below, but you may want to look at alternatives closer to home before choosing the printer. Please note that the EIBA organizers will not be able to print your poster for you.

It is recommended that at least one author stay nearby the poster throughout the poster session to discuss with interested viewers. It is a good idea to prepare a three-minute elevator pitch on your poster, but remember that we encourage lively discussion. Therefore, you may want to highlight for example areas where you are looking for suggestions. It is also a good idea to prepare for notetaking and business card exchanging, as you will hopefully have many ideas and make great new contacts.

General Information

In addition to the traditional competitive and interactive papers, we welcome posters to any of the conference tracks to be presented in a dedicated poster session. The poster session at EIBA 2025 is designed to push early-stage work towards high-impact contributions.

Here presenters will exhibit the poster they prepared in a large poster hall where all conference participants have the chance to walk by and engage in a fruitful conversation.

Additionally, and to provide the best possible experience to poster presenters, we have secured a large number of senior scholars who agreed to give feedback during the poster session.

There will be no activities parallel to the poster session. This means many additional scholars will be interested in discussing your ideas.

Participants who will present their poster at this session will receive a regular attendance mention in the conference booklet and are considered “active participants”. The abstracts of presented posters will be published in the conference proceedings.

Submission guidelines

The submission deadline for posters is September 1, 2025. All poster submissions are to be made to the poster track in the submission system. This includes posters based on papers initially rejected as competitive or interactive submissions (please remember to re-work your submission to follow the poster guidelines). Submissions must conform to the following guidelines:

  • The submission format for posters is extended abstracts of maximum 1,500 words (including references and other appendices). Submissions exceeding this threshold will be rejected without exception.
  • Additionally, in the submission system, you will be asked to summarize your poster in a short submission abstract (max 200 words). While this seems redundant, it is a prerequisite for the EIBA proceedings in which all poster abstracts will be published as well.
  • Please make sure you remove ALL information, which might reveal your identity, from the extended abstract.
  • All extended abstracts should be submitted in PDF format.
  • Please make sure the extended abstract outlines the research gap, its relevance, the theoretical basis, intended method, and (if existing) preliminary results.

Poster guidelines

Please note that posters should be submitted as extended abstracts, as detailed above. We do not review ready posters, only extended abstracts

Preparing your poster

In general, posters should be self-supporting. The presenter should only need to supplement or discuss particular points of inquiry. Make sure your poster is structured logically, from top to bottom or with a similar easy-to-follow logical structure. Please remember that people with diverse backgrounds and differing interests may be viewing your poster at the same time. Try to be as concise and brief as possible. Illustrations, graphics, and figures greatly increase readability. Make use of them extensively and minimize narrative and long paragraphs. Bullet lists are also a concise and effective way to communicate a series of points.

An excellent poster is designed to:

Attract attention,
Provide a concise overview of the key points of your work, and
Initiate discussion.
The following steps are good practice in preparing a poster. Following them will help you get the most out of the poster session at EIBA, particularly if this is the first time you are participating in such a session:

Create several initial sketches of the poster layout,
Choose the best layout and make a full-size draft (e.g. on a whiteboard),
Have colleagues or peers give feedback on the poster draft,
Design the final version and review the digital version using a projector, and
Remember to print the final version in high quality.
Please note that it is the authors’ responsibility to put the poster up in the designated poster area at EIBA (and take it down at the end of the session).

Content and layout

Please make sure the poster you bring to Helsinki fulfills the following criteria:

The poster size is A0 (841×1189 mm),
The poster is printed in portrait (not landscape) format,
All text on the poster is in English,
The print of the title, authors, and affiliations is approximately 3 cm, 2 cm, and 1 cm tall, respectively,
The poster contains contact information for the main author,
All materials on the poster are easily readable from more than 1 m away

Presenting your poster

Poster authors are responsible for printing and bringing their posters to Helsinki as well as putting them up in the designated area during the poster session. We have listed potential local printers and approximate prices below, but you may want to look at alternatives closer to home before choosing the printer. Please note that the EIBA organizers will not be able to print your poster for you.

It is recommended that at least one author stay nearby the poster throughout the poster session to discuss with interested viewers. It is a good idea to prepare a three-minute elevator pitch on your poster, but remember that we encourage lively discussion. Therefore, you may want to highlight for example areas where you are looking for suggestions. It is also a good idea to prepare for notetaking and business card exchanging, as you will hopefully have many ideas and make great new contacts.

Ancient Greece’s contributions, as a pioneer of innovation, lay in every corner of the world. The roots of science, philosophy, and history were laid in this country. Yet, today’s city doesn’t rest on its laurels: Athens takes inspiration from this heritage, and continues to innovate. Multiple faculties call Athens home: numerous laboratories and research centers make all innovation possible. Conference Organization helps to spread this knowledge to scientists from all over the world. This process opens new horizons, constantly working on new ways to improve everyone’s life.